If you manage sensitive information about customers and staff, or maintain confidential files of deals and accounts for your company it is essential that these private facts remain safe from the scrutiny of. Whether it is by means of malicious individuals gaining access to email accounts of employees or by stealing usernames and passwords there are many ways that sensitive information could be compromised. Learn more about how to safeguard your company’s data and prevent the possibility of a breach.
Ensure that the same protections are in place for your electronic documents just as they are for physical records by using security measures such as two-factor authentication encryption, two-factor authentication date antivirus software regular malware scans and auto-logout options. Additionally, utilizing secure cloud-based storage or network drives to store and save documents will help mitigate the risk of loss or theft.
To stop unauthorized access to electronic documents, you could also require an eSignature before anyone is granted access to the documents. This is a gaining popularity feature that helps companies verify the identity of people before granting access to their confidential documents. It also promotes optimum document security because any changes made are discovered.
Custom permissions can assist in achieving an increased level of security by allowing managers to control the way sensitive files are opened, printed and copied. Additionally you can place restrictions on the kind of changes that can be made to a file, such as changing the text or design. A examine trail can be added to restricted files, allowing administrators to monitor the activities of users and detect any unauthorised modifications.
